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Executive Assistant


Xtreme Solutions Inc
207 International Dr.
Portsmouth, NH 03801
United States

Category
Industry
Government Contractor
Manages Others
No
Experience Required
Yes
Security Clearance Required
Yes Department of Defense Secret
Pay
From $70,000 To $76,000
Per Year    
Employment Type
Contractor
Work Schedule
Full-Time

Job Description

 

EXECUTIVE ASSISTANT

CLASSIFICATION: Exempt

SECURITY CLEARANCE REQUIRED: Secret

GS EQUIVALENT: GS-11, $70,000 - $76,000

LOCATION: 207 International Dr. Portsmouth, NH 03801

WORK HOURS/DAYS: 8am-4:45pm/Monday-Friday

REPORT TO: Contract Supervisor

APPLY TO JOB LINK: https://bit.ly/2zkscX4

The Executive Assistants will provide professional support to the senior level Department of State staff members and be responsible for various administrative duties.

EDUCATION/EXPERIENCE REQUIRED:

  • Department of Defense Secret Clearance
  • Bachelor’s Degree, and two (2) years of experience; or
  • Four (4) years serving in a similar capacity reporting directly to a senior management staff member.
  • Proficient in the Microsoft Suite of Office Products (i.e., Word, PowerPoint, Excel, Teams, SharePoint and Outlook).
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • Demonstrated ability to prioritize and organize simultaneous duties.

QUALIFICATIONS:

  • Strong verbal and written communication skills.
  • High degree of professionalism in dealing with diverse groups of people.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Manage the executive’s daily calendar, provide morning briefing of the day’s activities, and provide reminders.
  • Self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced environment.

DUTIES/TASKS:

  • Provide dedicated support to the senior level Department of State staff and responsible for performing a number of administrative duties.
  • Create and manage a travel itinerary, provide coordination with the destination location, and support for subsequent changes; Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per-diem, and voucher travel upon return.
  • Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers.
  • Prepare internal and external documents using a variety of Microsoft Office software.
  • Assist with travel arrangements using online Travel Manager System (E2).
  • Track and report official time and attendance records through Time and Attendance Electronic System (TATEL).
Job Requirements
Bachelor’s Degree, and two (2) years of experience; or
Four (4) years serving in a similar capacity reporting directly to a senior management staff member.
Proficient in the Microsoft Suite of Office Products (i.e., Word, PowerPoint, Excel, Teams, SharePoint and Outlook).
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Demonstrated ability to prioritize and organize simultaneous duties.
Employer
Xtreme Solutions Inc
Marina Krasun
2859 Paces Ferry Rd Se
Atlanta GA 30339
United States

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