The Executive Operations Associate supports the CEO's office. This position will provide hands-on executive support for the entire executive leadership team while also leveraging technology, AI, and automation to help improve how the CEO’s office operates.
This position will be proactive in anticipating the CEO’s needs, managing competing priorities, keeping commitments, and ensuring the executive office runs efficiently as well as helping to oversee daily office operations, coordinate meetings, visitors, vendors and manage supplies needs in order to create a professional and well-organized experience for employees and executives alike.
Essential Duties and Responsibilities
- Manage the calendar, priorities, travel, and communications for the executive team
- Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up and executive logistics
- Prepare agendas, presentations, briefing materials, summaries, and other executive communications
- Coordinate key priorities and cross functional work, helping keep commitments, decisions and next steps moving forward
- Research business topics and turn information into clear, useful insights and recommendations
- Develop dashboards, trackers, and reporting that provide visibility into key priorities and work
- Strongly leverage AI, automation, and technology to improve productivity, simply administrative work, and strengthen how information is organized and managed
- Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office
- Anticipate needs, solve problems, and serve as a trusted and dependable partner
- This is an overview of the duties, responsibilities and requirements for this position. Employees will be required to perform other job-related assignments as requested.
In this role you may work with. . .
- Executive leadership
- Senior leadership
- Internal teams
- Visitors and guests
- Vendors