Job Location: San Diego, CA

Summary:

Provide Administrative support for Commander Naval Air Forces (CNAF) Squadron Administrative Support Services.

Task Requirements:

• Perform Administrative duties such as answering telephones, greeting visitors to the office and department, operating office equipment and answering questions regarding office procedures and policies.
• Maintain office files including administering receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, proper record disposal, and updating/maintaining a tickler file for timely submission of recurring reports.
• Maintain and update command publications, notices, instructions, and directives periodically.
• Draft and review correspondence for completeness, grammatical and procedural correctness in accordance with Navy policies and command standards.
• Review and maintain documents for completeness prior to entering a tracking system while ensuring established guidelines are met.
• Draft and review fitness reports/evaluations, award recommendations, and briefings.
• Perform data entry on computers utilizing current versions of Microsoft Windows, and Microsoft Office applications, i.e., Excel, Word, Access, PowerPoint, and other related programs.
• Performs other job-related duties as assigned by the Assistant Site Manager and Site Manager.

Required Qualifications:

• Must be a U.S Citizen
• Must have a SECRET Clearance
• Proficient using Microsoft Office applications (i.e., Word, Excel, PowerPoint, and Outlook)
• Strong attention to details and organization skills
• Excellent written and verbal communication
• Ability to work well under pressure.
• Ability to maintain effective working relationships, professional demeanor, and attitude.
• Must be dependable.
• Strong time management skills
• Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.

Work Environment

May be required to work in areas in or near a hangar/ flight line that may be noisy at times. May be exposed to moderate discomforts, such as heat, cold and wind. May be required to wear personal protective equipment when in or passing thru a hazardous area.

• Office environment (generally)
• Hangar and flight line (infrequent)
• The noise level in the work environment is usually moderate.

Position type: Full Time/Non-Exempt