HRIS Coordinator
Human Resources Department
Based in Los Angeles, CA
Who We Are
As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directorial teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers.
What You’ll Do
The HRIS Coordinator is responsible for maintaining and supporting the human resources information system (HRIS), ensuring the accuracy, integrity, and security of all employee data within the system.
This position will report to the Director of Human Resources and be a part of a collaborative HR team that helps employees and managers. This role requires technical assistance when needed, ability to troubleshoot issues and optimize system performance. Additionally, the person in this role will create and analyze reports to assist in streamlining HR processes that could potentially help leadership with making decisions. The HRIS Coordinator role will also need to have experience in human resource support functions in recruiting, onboarding/offboarding, and compliance with employment laws and regulations. This role may support with training sessions for employees and managers in addition to HR reporting and analytics. This role is onsite at our Los Angeles headquarters.
Essential Duties and Responsibilities
- Inputs data into the Human Resources Information Systems (HRIS) modules including, but not limited to, compensation, and benefits, plus verifies accuracy of data through audits and query generation
- Processes human resources changes, such as new hires, terminations, and salary changes, and alters data as necessary
- Administers employees’ timesheets to maintain accurate payroll records
- Assists with report generation, maintenance, and distribution
- Reviews new hire, termination, and data change forms for accuracy
- Participates in the review, testing, and implementation of HRIS upgrades and patches
- Helps troubleshoot issues
- Supports the development of user procedures, guidelines, and policies and documents the process and its results
- Analyzes timecard exceptions and missed punches; generates on-going timecard reports
- Handles exempt and non-exempt worker status to employees
- Work with managers for timecard verifications and approvals
- Must reach out to payroll software company if issues arise with alternative workweek schedules and communicate to the Director of HR the issue and potential solutions
- Conduct audits of timecard records for internal and external purposes and help improve process
- Work with Payroll Accountant on monthly reports
· Generate and submit various mandatory yearly analytics and reports such as the EEO and Labor Reports
· Main point of contact for training to all employees and managers on timecard or general payroll related inquiries
· Performs actions necessary to track and determine regular and overtime pay
· Screens time-worked inputs for calculating, coding, or other errors
· Reviews and processes payroll-related adjustments, including vacation, sick, and other time off
· Maintains knowledge of rules and laws which govern the payroll administration practice
· Assist, when needed, in employee relations matters
· Provide general administrative support to the HR department
· Performs other HR related duties as assigned
Minimum Qualifications
· 1-2 years minimum work experience as an HRIS Coordinator or related position
· Some college coursework in accounting, finance or related field; bachelor’s degree preferred in Business Administration or related field
· Solid math and computation skills
· Intermediate to strong MS Office skills, including Word and Excel
· ADP Workforce Now knowledge is a must
· Must have alternative workweek schedule experience
What You’ll Need
- Ability to adapt to change
- Be self-directed and highly organized; work independently and as part of a team
- Ability to organize, prioritize, and coordinate multiple tasks and projects under tight deadlines
- Ability to pay thorough attention to detail; hold yourself and others accountable for a high level of performance and integrity
- Must be customer service oriented, able to deal with difficult and confidential situations
- Strong interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally
- Excellent communication skills both in writing and verbal
What You’ll Get
· Generous Medical, Dental and Vision Insurance
· 401(k) plan
· Pension Plan
· Flexible Spending Account
· Life Insurance
· Short and long-term disability
· Long-term care
· Company-paid holidays
· Designated parking spot
The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.