Additional Job Details
The IT Vendor Management Office (VMO) Liaison I serves as the primary guide and coordinator for business customers navigating IT procurement governance and purchasing processes.
This entry-level role partners with requestors, managers, IT leaders, and supply chain teams to ensure technology-related purchases are properly reviewed, approved, and processed through established governance and procurement channels.
The VMO Liaison acts as a trusted advisor throughout the procurement lifecycle, helping stakeholders understand approval requirements and facilitate the transition from approval to purchasing.
This position combines business analysis, project coordination, stakeholder management, and procurement support responsibilities.
Key Responsibilities
IT Procurement Governance Support
Serve as a first point of contact for departments seeking to procure IT products, services.
Guide business stakeholders through IT Procurement Governance (ITPG), Lead Team review, and CIO approval requirements.
Assess procurement requests and help ensure they are correctly positioned before entering procurement.
Explain governance requirements, approval thresholds, and procurement policies.
Assist stakeholders in preparing supporting documentation required for approvals.
Procurement & Requisition Management
Ensure required approvals are obtained prior to purchase initiation.
Create and manage purchase requisitions on behalf of business customers.
Review requests for completeness and compliance with procurement requirements.
Coordinate submission of requisitions through procurement systems such as GEP Smart, SAP SRM, or other enterprise procurement platforms.
Monitor requisition status and provide updates to stakeholders.
Business Analysis & Process Coordination
Analyze procurement requests to identify appropriate sourcing and approval pathways.
Maintain accurate procurement records, supporting documentation, and workflow status reports.
Assist in identifying process improvement opportunities within procurement and governance activities.
Develop process documentation, user guides, and workflow procedures.
Project Management Support
Coordinate multiple procurement requests simultaneously while managing deadlines and stakeholder expectations.
Track action items, approvals, risks, and dependencies associated with procurement activities.
Facilitate meetings with requestors, IT leadership, Supply Chain, and vendors as needed.
Provide status reporting and communicate procurement progress to stakeholders.
Escalate delays, risks, or issues that could impact project timelines or purchasing activities.
Supply Chain & Vendor Coordination
Initiate purchasing activities with Integrated Supply Chain (ISC) once all approvals have been received.
Coordinate with ISC, sourcing professionals, and procurement teams throughout the purchasing process.
Support vendor onboarding and purchasing documentation requirements.
Assist with supplier communications related to purchase requests and contract execution.
Help ensure compliance with procurement policies and vendor management standards.
Required Qualifications
Bachelor's degree in Business Administration, Supply Chain, Finance, Information Systems, Management, or a related field.
0-3 years of experience in business analysis, procurement, project coordination, administration, or related roles.
Strong customer service and stakeholder management skills.
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Ability to work effectively in a fast-paced environment with multiple priorities.
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
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