TITLE: Talent Acquisition Coordinator III
POSITION TYPE: Full Time (W2)
LOCATION: Mountain View, CA
(Candidates located in San Francisco, CA cannot be considered for this position at this time.)
ABOUT WorldLink:
WorldLink is a rapidly growing information technology company at the forefront of the tech transformation. From custom software development to cloud hosting, from big data to cognitive computing, we help companies harness and leverage today’s most cutting-edge digital technologies to create value and grow.
Collaborative. Respectful. Work hard Play hard. A place to dream and do. These are just a few words that describe what life is like at WorldLink. We embrace a culture of experimentation and constantly strive for improvement and learning.
We take pride in our employees and their future with continued growth and career advancement. We put TEAM first. We are a competitive group that like to win. We're grounded by humility and driven by ambition. We're passionate, and we love tough problems and new challenges. You don't hear a lot of "I don't know how" or "I can't" at WorldLink. If you are passionate about what you do and having fun while doing it; tired of rigid and strict work environments and would like to work in a non-bureaucratic startup cultural environment, WorldLink may be the place for you.
For more information about our craft, visit https://worldlink-us.com .
WHO we’re looking for:
We are looking for a Talent Acquisition Coordinator III to join our team.
Role and Responsibilities:
High-Touch Logistics & Multi-Time zone Scheduling
- Own complex, multi-stage interview loops across multiple departments, proactively resolve conflicts, and manage last-minute adjustments.
- Coordinate executive-level (VP/C-Suite) interview panels requiring high discretion and rapid scheduling and schedule changes.
- Manage candidate travel logistics, accommodations, and expense reimbursement workflows in compliance with company policy.
Strategic ATS Management & Data Integrity
- Use the Applicant Tracking System (ATS) to build a single source of truth, ensure flawless data hygiene, applicant stage transitions, and pipeline tracking.
- Audit ATS data regularly to ensure external and internal representations are accurate.
- Build/utilize pipeline progress reports to highlight bottlenecks to recruiters.
Candidate Experience & Brand Advocacy
- Maintains professional, timely communication between candidates, hiring managers, and recruiting team to ensure alignment at all stages, providing status updates and next steps.
- Develop and maintain candidate preparation materials.
Recruiting Operations
- Facilitate headcount approval requests.
- Draft and stage offer letters, manage offer acceptance/decline workflow and communicate outcomes to all stakeholders.
- Initiate and manage completion of new hire background checks and relocation requests.
- Identifies process inefficiencies and collaborates on solutions with recruiting leadership.
- Support and maintain recruiting process documentation and best practices guides.
- Supports miscellaneous recruiting team projects.
Required Experience and Education:
- 2+ years of dedicated experience in recruiting coordination.
- Bachelor's degree required.
- Proven experience utilizing a modern ATS (e.g., Greenhouse, Lever, Workday, or iCIMS).
- Proficiency in Microsoft Suite: experience / skilled in Outlook (complex calendar management), Teams (virtual meeting setups), Excel (data tracking tables), and Word (document generation, templates).
Necessary Skills and Attributes:
- Self-motivated individual with the ability to thrive in a team-based or independent environment.
- Detail-oriented with strong organization skills.
- Ability to work in a fast-paced environment.
- Limited supervision and the exercise of discretion.
- Ability to navigate systems efficiently, input data accurately, generate reports, and troubleshoot basic issues.
- Demonstrated capability coordinating across multiple stakeholders, departments, and time zones.
- Ability to manage multiple concurrent tasks and priorities.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Commitment to accuracy in data entry and documentation - ability to maintain accurate records, catch errors, ensure compliance with processes, and clear documentation.
- Problem Solving: exceptional ability to map out highly complex, multi-panel interview schedules simultaneously without missing a detail, ability to spot scheduling conflicts or pipeline blocks before they impact the candidate, ability to anticipate issues, follow up without prompting, communicate clearly with multiple stakeholders, and take initiative in resolving problems, must be responsive and solution-oriented.
Physical Demands:
The physical demands described here are representative of those that must be met by contract employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the contract employee is occasionally required to stand, clean, crawl, kneel, sit, sort, hold, squat, stoop, stand, twist the body, walk, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs or ladders and scaffolding, talk or hear, and lift up to 20 pounds. Specific vision abilities required by the job include ability to distinguish the nature of objects by using the eye. Operate a computer keyboard and view a video display terminal between 50% - 95% of work time, including prolonged periods of time. Requires considerable (90%+) work utilizing high visual acuity/detail, numeric/character distinction, and moderate hand/finger dexterity.
Performs work under time schedules and stress which are normally periodic or cyclical, including time sensitive deadlines, intellectual challenge, some language barriers, and project management deadlines. May require working additional time beyond normal schedule and periodic travel.
WHAT we’ll bring:
During your interview process, our team can fill you in on all the details of our industry-competitive benefits and career development opportunities. A few highlights include:
- Medical Plans
- Dental Plans
- Vision Plan
- Life & Accidental Death & Dismemberment
- Short-Term Disability
- Long-Term Disability
- Critical Illness/ Accident/ Hospital Indemnity/ Identity Theft Protection
- 401(k)
WHAT you should know:
Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. WorldLink is an Equal Employment Opportunity and Affirmative Action employer. All employment at WorldLink is decided on the basis of qualifications, merit, and business need. We endeavor to continue our footprint as a diverse organization by highlighting opportunities for all people. WorldLink considers applicants for all positions without regard to race, color, religion or belief, sex, (including pregnancy and gender identity), age, national origin, political affiliation, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. People with disabilities who need assistance with any part of the application process should contact us.
This job description is designed to cover the main responsibilities and duties of the role but is not designed to be a comprehensive list of all.
Salary/Pay Range: $30.00-$35.00/hr (Depending on experience)